General Operations

• Social Procurement: Fostering Inclusivity and Community Prosperity

  October 11, 2023

  In 2021, the University of Toronto’s Procurement Services embarked on a transformative journey with the launch of the Social Procurement pilot program. This initiative was born out of a commitment to provide equitable procurement opportunities for businesses owned by marginalized communities, including BIPOC, 2SLGBTQIA+, women, veterans, and more. Since then, the program has made significant
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• Diversity and inclusion at the heart of social procurement pilot

  February 9, 2022

  Every purchase has an economic, environmental, and social impact, whether intended or not. Leveraging social value from purchasing can have a powerful and positive ripple effect on our communities. To join the effort in building a more sustainable and thriving community, the University of Toronto is conducting a social procurement pilot. This one-year pilot will
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• COVID-19 Contractor Safety Acknowledgement

  October 6, 2021

  Suppliers attending University premises must comply with the University’s guideline on vaccination that requires all individuals attending University premises, including all visitors, to be fully vaccinated unless they are unable for medical reasons or for grounds protected under the Ontario Human Right Code. Suppliers attending University premises must also complete the COVID-19 Contractor Safety Acknowledgement
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• Safe Food for Canadians (SFC) license requirement for food imports

  March 5, 2021

  As of March 15, 2021, all food import shipments require a valid Safe Food for Canadians (SFC) licence. Food shipments without a valid SFC license will be held until this information is provided to Canada Border Services Agency (CBSA). The SFC licence must be obtained prior to a shipment’s arrival at the border. Application (or
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• Thompson Ahern is the new Customs Broker for U of T

  February 3, 2021

  Effective February 1, 2021, Thompson, Ahern & Co. Limited (Thompson Ahern) replaced Kuehne + Nagel as the University of Toronto’s Customs Broker in all matters relating to Canada Border Services Agency (CBSA), including all incoming and outgoing international shipments.Thompson Ahern provides a full range of customs brokerage services, offers competitive rates, and processes shipments 24/7,
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• New webpages: Research Procurement, Contracts, Supporting Documentation

  August 13, 2020

  A number of new webpages have been developed to provide important information on procurement processes at the University of Toronto: Research Procurement This new page assists Principal Investigators (PIs) and business officers in navigating the Procurement website for research-related procurement, ensuring purchases are compliant with U of T policies, provincial and federal trade agreements, and
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• Procurement Process Enhancements

  June 2, 2020

  Central Procurement Services is pleased to announce a number of enhancements to procurement processes at the University of Toronto. We have raised thresholds and streamlined administrative effort, while at the same time incorporated new procurement legislation and regulation arising from trade agreements. New Procurement Policy Business Board recently approved the revised University Procurement Policy which
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• Searching for a vendor in FIS just got easier

  December 10, 2018

  The new custom search screen titled U of T Active Vendors is now available in FIS.  This search allows end-users to filter out all inactive records making it easier to select the correct vendor. See the New Active Vendor Search simulation that highlights this new functionality. In addition, a Vendor Account Management webpage outlines the
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• PO Workflow Process is now live

  August 2, 2018

  We are pleased to announce the new PO Workflow process is available in FIS for end users at the St. George campus.  As previously communicated, PO Workflow removes the Purchase Requisition step for purchases at or greater than $25,000. Over the past month, Procurement Services and FAST have been holding training and information sessions to
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• PO Workflow: Changes to High Value Purchase Order Process

  June 13, 2018

  We are pleased to announce a process improvement to the way end users at the St. George Campus request Purchase Orders at or greater than $25,000. Effective August 1, 2018, end users will be able to create an FIS Purchase Order (including Lease Orders) at or greater than $25,000 without first creating a Purchase Requisition.
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• Revised form for Non-Competitive Procurement

  May 5, 2016

  A revised Non-Competitive (Single/Sole Source) Procurement Justification form has replaced the former Sole Source form. Effective June 1, 2016, it is the document to be used when requesting non-competitive procurement. This revised form clarifies the requirement for a rationale from requestors justifying the procurement of goods and/or services on a non-competitive basis. In addition, the
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• December 11th deadline to request Vendor Set-ups or High Value Purchase Orders

  November 27, 2015

  Due to the University’s upcoming holiday closure, departments must submit requests for FIS Vendor Setups, Vendor Changes and Purchase Order creation no later than end of day Friday December 11th. Send requests, with complete documentation, to purchasing.help@utoronto.ca. For more information about payment processes prior to the Holiday Break, consult the Financial Services Department website: http://www.finance.utoronto.ca
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• We’re Moving

  November 16, 2015

  Procurement Services will be closed on Tuesday December 1st, as we will be moving our offices back to the 3rd floor of 215 Huron St. Staff will be available on Wednesday, December 2nd.

• New PO Template and Terms and Conditions

  September 8, 2015

  Please be advised that as of September 8, 2015 the Purchase Order template will change as follows: New format (portrait print, revised font) Incorporation by reference of the University’s General Terms and Conditions of Purchase Sample of the new PO template This change will not impact your ability to issue Purchase Orders from your location
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• Procurement Services’ New Website

  March 27, 2015

  We are proud to present the redesigned Procurement Services website. We hope you like the fresh new look and the improved navigation that will allow you to find the information you need quickly and easily. We’ve also tried to provide as much context as possible around the required processes for procurement at the University. This site
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