The Facilities Management and Planning Department (Planning, Design, and Construction team) recently demonstrated the power of inclusive and sustainable procurement practices through a successful partnership with the Social Procurement Program and the active support of UTM Procurement. This partnership came to life during a renovation project for the Centre for Black Excellence and Belonging, where the
[ Read More ]

The Canadian Union of Postal Workers (CUPW) national strike came into effect Friday, November 15th at 12:01am ET. For the duration of the strike, Financial Services will continue to print cheques as scheduled, however, cheques will not be mailed until Canada Post resumes normal service. For more information: Canada Strike Memo 2024

Please keep the following in mind, as requests received after these dates may not be completed prior to the holiday break: DEC 6 Procurement Policy Exemption Justification (PPEJ) requests DEC 13 Purchase Order Creation and Changes (more than $50,000) Vendor Setups and Changes New Credit Card Applications (PCard and T&H Card) Please ensure complete documentation
[ Read More ]

A new Procurement Policy Exemption Justification (PPEJ) form is now available for immediate use. A PPEJ is required if competitive quotations are not possible when the total value exceeds $10,000. The new form has a streamlined list of available exemption codes, as well as an easy to use dropdown menu with both short and longer
[ Read More ]

The following Approved Suppliers have been added to the Enterprise Vendor of Record in Translation, Interpretation, and American Sign Language Services: 911 Interpreters Canadian Hearing Society MCIS Language Services These suppliers can provide high-quality translation, simultaneous and consecutive interpretation and American Sign Language (ASL) services, accessible multi-lingual professional translators including translators of Aboriginal languages and
[ Read More ]

As we approach fiscal year end, please keep the following deadlines in mind, as requests received after these dates may not be completed prior to April 29, 2025: APR 15 Purchase Order Creation and Changes (over $50,000) Procurement Policy Exemption requests Vendor Setups and Changes New Credit Card Applications Please ensure complete documentation is included
[ Read More ]

Visit the Social Procurement Program site to learn more.

In 2021, the University of Toronto’s Procurement Services embarked on a transformative journey with the launch of the Social Procurement pilot program. This initiative was born out of a commitment to provide equitable procurement opportunities for businesses owned by marginalized communities, including BIPOC, 2SLGBTQIA+, women, veterans, and more. Since then, the program has made significant
[ Read More ]

As we approach fiscal year end, please keep the following deadlines in mind (requests received after these dates may not be completed prior to April 29, 2023): APR 17 Purchase Order Creation and Changes (over $50,000) Procurement Policy Exemption requests Vendor Setups and Changes New Credit Card Applications Please ensure complete documentation is included for
[ Read More ]

Suppliers should be aware of potential fraud activity requesting the delivery of goods to a non-University of Toronto location. What to look for Fake email (e.g. procurement@utoronto-ca.com; uoftprocurement@outlook.ca) Non-standard U of T phone number: U of T phone numbers begin with 416-978 or 416-946 Non-U of T shipping address Requesting open line of credit Poorly
[ Read More ]

Please keep the following in mind, as requests received after these dates may not be completed prior to the holiday break: DEC9 Procurement Policy Exemption Justification (PPEJ) requests DEC 14 Purchase Order Creation and Changes (more than $50,000) Vendor Setups and Changes New Credit Card Applications (PCard and T&H Card) Please ensure complete documentation is
[ Read More ]

Suppliers should be aware of potential fraud activity in which an email is sent to requesting delivery of goods to a non-University of Toronto location. The emails in question do not use standard University of Toronto email addresses (domain should end with @utoronto.ca) and if a telephone contact is given, it is not a University
[ Read More ]

As we approach fiscal year end, please keep the following deadlines in mind (requests received after these dates may not be completed prior to April 29, 2022): APR 15 Procurement Policy Exemption requests APR 22 Purchase Order Creation and Changes (over $25,000) Vendor Setups and Changes New Credit Card Applications Please ensure complete documentation is
[ Read More ]

Every purchase has an economic, environmental, and social impact, whether intended or not. Leveraging social value from purchasing can have a powerful and positive ripple effect on our communities. To join the effort in building a more sustainable and thriving community, the University of Toronto is conducting a social procurement pilot. This one-year pilot will
[ Read More ]

Two Factor Authentication As an extra layer of security, Bank of Montreal (BMO) will introduce two-factor authentication for Spend Dynamics. Starting March 14, 2022,  Spend Dynamics users will be prompted to register for two-factor authentication when logging into the system. Users are encouraged to review the Spend Dynamics Two-Factor Authentication Guide. For questions or support
[ Read More ]

Please keep the following in mind, as requests received after these dates may not be completed prior to the holiday break: DEC 10 Procurement Policy Exemption Justification (PPEJ) requests (over $25,000) DEC 14 Purchase Order Creation and Changes (over $25,000) Vendor Setups and Changes New Credit Card Applications (PCard and T&H Card) Please ensure complete documentation
[ Read More ]

Suppliers attending University premises must comply with the University’s guideline on vaccination that requires all individuals attending University premises, including all visitors, to be fully vaccinated unless they are unable for medical reasons or for grounds protected under the Ontario Human Right Code. Suppliers attending University premises must also complete the COVID-19 Contractor Safety Acknowledgement
[ Read More ]

uSOURCE will be updating its user interface to a New User Experience (UX). The New UX provides a more modern and streamlined look for users to locate important information when shopping, creating and assigning carts, creating requisitions, approving requisitions and creating goods receipts. Roll-Out and Training The new user interface will be rolled out to
[ Read More ]

Procurement Services is pleased to announce Amazon Business is now available to University employees with a Purchasing Card (PCard). The Amazon Business platform provides the University community an additional marketplace for products not available through uSOURCE or other Approved Supplier contracts, for low value goods required for business purposes. All purchases made on the platform
[ Read More ]

As of March 15, 2021, all food import shipments require a valid Safe Food for Canadians (SFC) licence. Food shipments without a valid SFC license will be held until this information is provided to Canada Border Services Agency (CBSA). The SFC licence must be obtained prior to a shipment’s arrival at the border. Application (or
[ Read More ]

As we approach fiscal year end, please keep the following deadlines in mind (requests received after these dates may not be completed prior to April 28, 2021): APR 9 Procurement Policy Exemption requests APR 16 Purchase Order Creation and Changes (over $25,000) Vendor Setups and Changes New Credit Card Applications Please ensure complete documentation is
[ Read More ]

Effective February 1, 2021, Thompson, Ahern & Co. Limited (Thompson Ahern) replaced Kuehne + Nagel as the University of Toronto’s Customs Broker in all matters relating to Canada Border Services Agency (CBSA), including all incoming and outgoing international shipments.Thompson Ahern provides a full range of customs brokerage services, offers competitive rates, and processes shipments 24/7,
[ Read More ]

Please keep the following in mind, as requests received after these dates may not be completed prior to the holiday break: DEC 11 Purchase Order Creation and Changes (over $25,000) Vendor Setups and Changes New Credit Card Applications (PCard and T&H Card) Please ensure complete documentation is included for all requests. DEC 22 uSOURCE shuts
[ Read More ]

Scotiabank Visa is the University’s new provider for the Travel and Hospitality Card (T&H Card) program, replacing the AMEX travel card (TCARD). Cardholders will now have 60 days from their statement date to make payments to their account. They can also monitor their account activity and make payments online, and receive monthly statements via email.
[ Read More ]

A number of new webpages have been developed to provide important information on procurement processes at the University of Toronto: Research Procurement This new page assists Principal Investigators (PIs) and business officers in navigating the Procurement website for research-related procurement, ensuring purchases are compliant with U of T policies, provincial and federal trade agreements, and
[ Read More ]

New contracts have be added to the following Approved Supplier categories: Office Space Furniture 10 suppliers offering more than 70 OEMs Casegood, lounge & lunchroom, systems furniture Space planning and installation services 1 quote for purchases under $100,000 For more information, see Office Space Furniture. IT Professional Services 10 suppliers providing IT professionals in infrastructure
[ Read More ]

Central Procurement Services is pleased to announce a number of enhancements to procurement processes at the University of Toronto. We have raised thresholds and streamlined administrative effort, while at the same time incorporated new procurement legislation and regulation arising from trade agreements. New Procurement Policy Business Board recently approved the revised University Procurement Policy which
[ Read More ]

Procurement Services is pleased to announce the U of T Supplier Network. The Supplier Network connects staff and faculty with suppliers of goods and services for University business. The network is comprised of 3 categories: Supplier Directory – Easily search a directory of U of T Approved Suppliers using keywords and filters, including products and
[ Read More ]

7 new contracts have been added to the University’s Vendor of Record Program: IT Technical Support Services 6 contracts leveraged from existing OECM arrangements More than 20 roles with four experience levels, flexibility to screen, test and replace candidates Resources can work onsite or remotely 1 quote for purchases under $100,000 Price list (based on
[ Read More ]

As we approach fiscal year end, please keep the following deadlines in mind (requests received after these dates may not be completed prior to April 30, 2020): APR 10 Procurement Policy Exemption requests (Limited Tendering and Non-Application) APR 17 Purchase Order Creation and Changes (over $25,000) Vendor Setups and Changes New Credit Card Applications Please
[ Read More ]

Leveraged from existing Ontario Education Collaborative Marketplace (OECM) arrangements, the following facilities equipment and supplies category has been added to the Vendor of Record: Category: Plumbing Products Suppliers: Marks Supply, Next Plumbing & Hydronics, Noble Contract highlights: Thousands of plumbing products from hundreds of brands in categories such as copper pipe and fittings, commercial faucets,
[ Read More ]

Leveraged from existing Ontario Education Collaborative Marketplace (OECM) arrangement, the following suppliers have been added to the Vendor of Record in Translation, Interpretation, and American Sign Language Services: 911 Interpreters (Translation, Interpretation) Canadian Hearing Society (Sign Language) MCIS Language Services (Translation, Interpretation, Sign Language) These suppliers can provide high-quality translation, simultaneous and consecutive interpretation and
[ Read More ]

Please keep the following in mind, as requests received after these dates may not be completed prior to the holiday break: DEC 6 Purchase Order Creation and Changes (over $25,000) Vendor Setups and Changes New Credit Card Applications (PCard and TCard) Please ensure complete documentation is included for all requests. DEC 20 uSOURCE shuts down
[ Read More ]

Over the last few months, a number of new categories and suppliers have been added to the Vendor of Record program: SoftChoice is the Approved Supplier in the new Software License Products category. Compucom has been added to Computers (PC) and Computers (Apple) Teramach has been added to Networking Switches, Routers, Firewalls. New contracts have
[ Read More ]

The following are changes to the Approved Supplier category for Apple Computers and Related Products: Jump+:  On September 8, 2019, the contract with Jump+ will expire, and will no longer be available on uSOURCE. Any open Purchase Orders will still be processed through the system, and orders greater than $5,000 will need a Goods Receipt
[ Read More ]

Spend Dynamics will have reduced functionality during the month of July due to a planned system migration. Please keep the following dates in mind: JUL 5 Applications for new cards and changes to existing cards submitted after this date will not be processed until after the system outage. JUL 13 System unavailable starting at 12:00
[ Read More ]

Two new categories have been added to the University’s Vendor of Record Program: Audio & Visual System Solutions Audiovisual equipment and installation services Leveraged from existing Ontario Education Collaborative Marketplace (OECM) arrangement Existing contract with AVI-SPL (Audio Visual Equipment) remains in place until November 2019 1 quote required for purchases under $100,000 To assist with
[ Read More ]

Leveraging existing OECM Master Agreements, the University has signed new contracts with the following suppliers: D&E Wood Industries, Ltd. Foliot Furniture Inc. POI Business Interiors Inc. ajsdf;ajsd;fas;df For more information, including how to order, see Residence Furniture and Mattresses.

As a result of RFSQ UOT201815938, the following suppliers have been added as Approved Suppliers to the Vendor of Record in the Campus Signage Services – Supply and Installation category: Marvel Signs & Display Presentation Plu Creative Services S2K Envirographics Spectra Advertising Steel Art Signs WSI Sign Systems Ltd. Campus Signage Services includes the supply
[ Read More ]

As we approach fiscal year end, please keep the following deadlines in mind (requests received after these dates may not be completed prior to April 30, 2019): APR 5 Procurement Policy Exemption requests (Limited Tendering and Non-Application) APR 12 Purchase Order Creation and Changes (over $25,000) Vendor Setups and Changes New Credit Card Applications (PCard
[ Read More ]

The new custom search screen titled U of T Active Vendors is now available in FIS.  This search allows end-users to filter out all inactive records making it easier to select the correct vendor. See the New Active Vendor Search simulation that highlights this new functionality. In addition, a Vendor Account Management webpage outlines the
[ Read More ]

Please keep the following in mind, as requests received after these dates may not be completed prior to the holiday break: Dec 3 Open competitive bid procurements (open tenders) Dec 7 High Value Purchase Order Creation and Changes (over $25,000) Procurement Policy Exemption requests (Limited Tendering and Non-Application) Vendor Setups and Changes New Credit Card
[ Read More ]

Over the last few months, a number of new categories and suppliers have been added to the Vendor of Record program: New contracts have been signed with CDW, Compugen, and Dell, offering an even wider range of products and services in Computers, Peripheral Devices, and Related Services. Multi-Function Devices and Related Services now has four
[ Read More ]

We are pleased to announce the new PO Workflow process is available in FIS for end users at the St. George campus.  As previously communicated, PO Workflow removes the Purchase Requisition step for purchases at or greater than $25,000. Over the past month, Procurement Services and FAST have been holding training and information sessions to
[ Read More ]

The Bank of Montreal Purchasing Card (PCard) has moved to an online platform called BMO Spend Dynamics. Cardholders can now view their account activity online in addition to receiving monthly paper statements. Accounts have also been created for Department Card Coordinators (DCCs) to run reports on their cardholders’ activity. To login and for more information,
[ Read More ]

We are pleased to announce a process improvement to the way end users at the St. George Campus request Purchase Orders at or greater than $25,000. Effective August 1, 2018, end users will be able to create an FIS Purchase Order (including Lease Orders) at or greater than $25,000 without first creating a Purchase Requisition.
[ Read More ]

We are pleased to announce a new Approved Supplier: Category: Athletic Apparel and Accessories Supplier: Marchant’s School Sport Ltd. Marchant’s School Sport Ltd has entered into an agreement with the University of Toronto to supply Under Armour branded athletic apparel, uniforms and accessories. They also offer screen-printed, embroidered and decorated items, including but not limited
[ Read More ]

We are pleased to announce that Jump Plus and PrintersPlus catalogues are available on uSOURCE. Jump Plus supplies Apple products, including: MacBook Air, MacBook Pro, MacBook drives, cables, cases, thunderbolt adapters, batteries, adapters iPads Apple TV and TV cables, displays iPods and iPod cables, dock, earphones Desktop/server accessories Keyboards, trackpads AppleCare protection plan For more
[ Read More ]

As we approach fiscal year end, please keep the following deadlines in mind (requests received after these dates may not be completed prior to April 30, 2018): FEB 16 Open competitive bid procurements (open tenders) FEB 28 Procurement Policy Exemption requests (Limited Tendering and Non-Application) APR 12 Purchase Order Creation and Changes (over $25,000) Vendor
[ Read More ]

Procurement Services is proud to present the new uSOURCE Information Library. This knowledgebase platform houses all uSOURCE reference materials, including: User Manual Quick Guides Videos FAQs Finding information has never been easier: browse through a category, or type a few keywords into the search bar and a list of suggested articles will appear. If you
[ Read More ]